JOB OPENING: GS-5 Administrative Assistant



The United Nations Regional Centre for Peace and Disarmament in Asia and the Pacific (UNRCPD) is a regional arm of the United Nations Office for Disarmament Affairs (UNODA) and assists 43 countries in the Asia-Pacific region to achieve their peace, security, and disarmament goals, through provision of substantive support; coordination of activities at the sub-regional, regional, and international levels; and information sharing on global and regional activities. The Centre focuses its activities in three main areas: providing capacity building and technical assistance, creating, and participating in dialogue fora, and engaging in outreach and advocacy on disarmament issues. 


The Administrative Assistant is responsible for supporting the UNRCPD, located in Kathmandu, Nepal in the implementation of general administrative, financial, and human resource management tasks. The incumbent provides comprehensive administrative support to the Senior Administrative Assistant, contributing to the overall success and effectiveness of the office’s operations.


S/he will contribute to establishing and maintaining efficient administrative control mechanisms to ensure compliance with UN administrative, financial, and human resources rules and procedures. As part of their responsibilities, the incumbent will process operational travel, monitoring accounts and payment to vendors and individual contractors for services. S/he will monitor status of expenditures and allotments through UMOJA, records variations, updates budget tables and ensure smooth information flow within the unit. 


The incumbent serves as a point of contact for internal and external stakeholders, responding to inquiries, providing information, and facilitating communication between the Supervisor and relevant parties. This may involve liaising with other departments, agencies, or external partners as needed.


The Administrative Assistant will overall contribute to managing and addressing day to day operational tasks and will contribute to the quality and efficient delivery of operational activities by UNRCPD Nepal. S/he will be a member of a multi-functional team and requires the desire and capacity to be a strong team member and supporter with a proactive approach.


Prior experience with UMOJA or similar ERP system is desirable and is considered to be an asset. Prior experience on administrative functionalities with the United Nations, UN Programmes and Funds, and/or other similar inter-governmental organization is desirable. 


Special Notice: Applicants must be authorized to work for the United Nations in Nepal at the time of application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. The deadline date is 10 April 2024. 


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